PLEASE NOTE! Architectural applications must be submitted to Vanguard Management at least ten days in advance of a regularly scheduled meeting to allow time for processing and forwarding to the committee. Incomplete applications cannot be considered and will be returned to the submitter.

Suspicious Activity

Fernshire Farms residents are encouraged to report any suspicious activity to police by calling either “911” or the County Police non-emergency number, 301-279-8000.

Board Meetings

Effective in May 2014, the scheduled Board of Directors meetings will change from the 4th to the 3rd Monday of each month, unless otherwise noted. Meetings begin at 7:30 pm at Ridgeview Middle School, 16600 Raven Rock Dr., Gaithersburg MD 20878. Remaining meetings in 2015 are scheduled for:
  • January 26, 2015
  • February 23, 2015
  • March 16, 2015
  • April 20, 2015
  • May 18, 2015
  • June 15, 2015
  • July 20, 2015
  • August - No Meeting
  • September 21, 2015
  • October 19, 2015
  • November – No Meeting
  • December 15, 2015
Good News for Fernshire Farms Residents! The Association’s contract for trash removal services from Potomac Disposal includes the collection of bulk trash from each home twice annually at no charge. This is to supplement – not replace – the bulk trash service provided by the City of Gaithersburg on the first Friday of each month. This service is by appointment only – please do not place bulk trash out on trash days (Monday and Thursday) without having first contacted Potomac Disposal directly at 301-294-9700. Please keep in mind that by law, Potomac Disposal may not accept all bulk trash; alternative arrangements should be made for such items as hazardous materials, car tires and batteries, construction materials, etc.

POTOMAC DISPOSAL WILL PICK UP ON EVERY HOLIDAY EXCEPT CHRISTMAS DAY (December 25th) AND NEW YEARS DAY (January 1st). Collections scheduled on either Christmas Day or New Years Day will occur on the following business day.
How to make your assessment payment
Homeowners may pay assessments in one of the following ways:
  • 1.Mail your payment, with the coupon(s) provided and in the envelope provided to the address on the coupon which is the “lockbox” address for your community.

  • 2.Visit the web site for Alliance Association Financial Services (AAFS)* and pay your assessments by:
    • o E-check. IMPORTANT: Payments may take several days to process and be posted to your account. All payments should be submitted at least four (4) business days before the due date indicated on your invoice or coupon to avoid late charges.

    • o Credit Card. IMPORTANT: This credit card payment system is provided for your convenience by a third (3rd) party vendor. A fee of $19.95 will be charged for each assessment payment made using the credit card payment system. The system accepts American Express, Visa, Master Card and Discover Card.

    Please note that Vanguard Management Associates, Inc. does not monitor third-party websites, does not endorse, and is not responsible for, the content, security, or products and services offered on other websites.

  • 3. Direct Debit. You must enroll in the direct debit program by completing and submitting the Direct/Automatic Debit Payment Authorization (CLICK HERE) and allowing the proper amount of time per the agreement for the process to commence. You must have a zero (-0-) balance on your account to enroll in Direct Debit.
Click here for additional information or go to Vanguard Management's Home page for more information at
Montgomery County Announces New Online Tool
Montgomery County officials today announced the launch of a new, online tool that will make it easier for residents to decide when to safely venture out following a snowstorm. The map tool will show the progress of snow plows throughout the County and indicate when emergency roads, primary neighborhood streets and neighborhood streets have been cleared. A zoom feature allows residents to focus on the plow status of their immediate neighborhood and surrounding streets and then zoom out to check on an entire trip route.
The Homeowners Association
When you purchase a home at Fernshire Farms, you automatically became a member of the Fernshire Farms Homeowners Association, which was established through the creation of the Declaration of Covenants, Conditions, and Restrictions (Declaration) and the By Laws. These "legal documents" were filed with the State and local government prior to beginning development.

The Declaration is a document that is filed in the Land Records and "runs with the land" meaning that all deeds for all lots at Fernshire Farms are “subject to” the provisions of this document. The Declaration spells out the requirements for budgeting, collection of assessments, the architectural control process and other “use restrictions” for the community.

The By Laws are an associated document that is largely administrative in nature and establishes criteria for meetings, elections, voting, etc..

Maryland law requires the seller of a home that is part of a homeowners association to provide the purchaser with specific information as a “disclosure package” at the time that the contract of purchase is made. Therefore, everyone should have been provided with a great deal of information, including the governing documents, rules & regulations, etc. Everyone is encouraged to read these documents carefully. Feel free to contact Vanguard Management with any questions. By heeding the provisions of these documents, the community will remain a nice place for everyone.